DATA LOSS IS NON-NEGOTIABLE, AND OVEREXPOSURE TO INFORMATION CAN HAVE LEGAL AND COMPLIANCE IMPLICATIONS
SharePoint Server provides a broad array of features and capabilities to help ensure that sensitive information remains safe and the right people have access to the right information, at the right time.
Compliance features of SharePoint Server have been extended to sites. You can create and manage retention policies, and the policies will apply to both the SharePoint site and an Exchange site mailbox.
Compliance officers can create site policy, which defines:
- The retention policy, or which items should be kept, for the entire site and the shared mailbox, if one is associated with the site
- Project closure can be scheduled or it can be an event that users trigger at a later time
- When a project should expire
The owner of a project selects the appropriate policy template when the site is created, and invites team members to join the project. As the team sends e-mail messages, adds documents to the site, and creates other artifacts such as lists, these items automatically receive the correct retention policies.
When the work has been completed, the project owner closes the project, which removes the project’s folders from the team members’ Outlook user interface. After a certain period of time, as specified by the policy, the project expires, and the artifacts associated with the project are deleted.